Filter query get items power automate. Aug 8, 2021 · When you use the Power Automate actions designed to get data from SharePoint, e. Feb 17, 2025 · In Power Automate, while working on the SharePoint list we mostly use the Get Items action and that is where we find our filter query as shown in the below image. For example, if you export the SharePoint list items into an HTML table, it makes sense to sort it Mar 3, 2025 · Accessing the ‘Get Items’ Action: Start by adding the ‘Get Items’ action in your Power Automate flow to retrieve items from a SharePoint list. This article provides Power Automate OData filter query examples for the most common use cases with SharePoint lists. The filter query typically follows a syntax that depends on the data source you’re working with. So, try using query in this format: Nov 2, 2023 · Keep reading to know everything about how to Get Distinct Values from SharePoint List using Power Automate. Mar 6, 2024 · SharePoint person or group columns has Title property and not DisplayName, while working with filter queries of "Get items" action in Power Automate. According to our requirements, we wanted to get all the items from the SharePoint list where the ‘Employee Full Name’ and ‘Employee Contact Number’ are null Sep 22, 2023 · I have looked on the forum and most the of the get-items articles show searching by utcnow () but I want to search for a specific date. But if you want to use that on a Multiple lines of text / Notes field, […] when the user has a bulk SharePoint list with many items, then it will be hectic to filter the data. Moreover, we will also cover below points: Odata filter query last 3 days Odata filter query greater than or equal In this tutorial, we will use the Products Orders SharePoint List consisting of Product ID Dec 18, 2022 · Filter Query always wants the background one, the one extracted from the column settings in SharePoint or Dataverse. Code used:substring Apr 8, 2021 · The query inside the Get Items action is an OData query. Jul 6, 2023 · The Get items connector has the ability to add a filter in OData. Here, I have a SharePoint list with a few columns like Employee ID, Name, Contact number, etc. PowerAutomate has excellent actions related to SharePoint lists operations like getting, update, and create list items. In this situation it’s the start of the month and the start of the next month. The PowerAutomate guys introduced 'Filter Query' along with the 'Order by' and 'Top Count' as advanced features to these actions. Creating query failed In this Power Automate video, we will look at how to simplify writing ODATA filter queries (SharePoint REST requests) for SharePoint Get Items or Get Files action in flows. Delegation Warnings: Be mindful of Power Automate’s delegation limits, particularly with large datasets in SharePoint. Sep 12, 2021 · Learn how to use AND, OR, and brackets to create complex filters in the Filter Query of the Get items action in Power Automate. when the user has a bulk SharePoint list with many items, then it will be hectic to filter the data. Apr 16, 2024 · I have a Get Items step in my power automate flow, and am trying use an ODATA filter query to restrict the date field ImplementationDateTime - essentially I want records where that field is in the last 7 days (before I start having fun dealing with weekends). Though they are different actions, the capabilities for both the actions are same. Nov 20, 2023 · Power Automate Filter Query on Yes/No Column Usually, Microsoft provides filter query parameters in the ‘ Get items ‘ and ‘ Get rows ‘ actions, where it can filter and limit the data from a data source like a SharePoint list or SharePoint document library. In this kind of scenario, the Power Automate Get items filter query will be useful to filter In this Power Platform video tutorial, I have explained how to use Power Automate Get items flow action to get items from a SharePoint list. The ‘Order By’ property of Power Automate’s ‘Get item’ flow action can effectively sort bulk items within a SharePoint list in either ascending or descending order based on the selected column. The Odata query is expecting the ID for the user from the User Information List, Modified By and Created By internal names are Editor and Author. Dec 30, 2020 · I am not sure why OData, but whenever you have field names with special characters try to run Get Items with the top 1 record, and from the JSON output you can clearly identify the column names that can be used in OData Query. Aug 18, 2023 · Desired Behaviour I'm wanting to run a recurrent flow daily, that gets items from a SharePoint List: That have the status of Submitted That were created yesterday What I've Tried Initially, I tri Jan 19, 2022 · The Filter Query in the ‘Get items’ action is one of the most powerful features in Power Automate. Step-by-step guide with an example to filter SharePoint items with empty values. the odata filter always Mar 25, 2023 · Hi guys, I have a Get Items step that is pulling data from a list in Sharepoint that has greater than 5k records. However, OData never uses either Yes Jul 11, 2023 · Doesn’t know how to apply filter between dates in Power Automate? Then this Power Automate tutorial will help you to apply filters between dates using flow with different examples. By understanding its syntax and capabilities, users can efficiently fetch specific items, enhance workflow automation, and optimize productivity within the SharePoint environment. Using the Get Items step on a SharePoint list in Power Automate. Jun 18, 2025 · Learn how to filter an array by string values in Power Automate. I've tried to combine the filter query with the first condition and Learn how to effectively utilize the Odata filter query in Power Automate to streamline your workflow and enhance data filtering capabilities. You'll need to get a broader set of records and then use the Filter Array to find records for a specific person. This blog aims to provide an in-depth exploration of how to leverage this functionality effectively, offering insights and tips. So, if you want to delete item depending a date, you can do that: Created lt 'addDays(utcnow(), -30)' Feel free to change the "Created" column by your "revision date" column. Nov 17, 2020 · Can you please verify your query by breaking it down, i. Dec 5, 2022 · SharePoint filter queries in Power Automate are a powerful tool for managing and analyzing data. The Get Items action in Power Automate can be used for retrieving specific items from a SharePoint list. In most situations the order doesn’t really matter, but there’re some cases when it does. Learn how to filter by today's date, specific time ranges, and future/past dates using OData queries. Step-by-step guide with examples to filter SharePoint list items by date efficiently. Oct 23, 2024 · The Power Automate Get items action retrieves all the items in a SharePoint list with all the columns and their values. In SharePoint, for Jan 19, 2021 · Have you tried the experimental version of Filter query in the SharePoint Get Items action in Power automate yet? Apr 13, 2023 · Learn how to filter and copy data from a source to a destination with Power Automate Oct 12, 2022 · "The SharePoint action 'Get items' in Power Automate has a field for OData filter query, but I'm not sure what to enter in there. This problem usually occurs with a larger document library or list. So in this blog Im going to talk about the API and then link it to Power Automate (that way is easier to expand your learning). If you keep both the actions – ‘Get items’ and ‘List rows’ without filters and run the flow, they’ll give you a JSON will all the columns. Applying the Filter Query: Within the ‘Get Items’ action, locate the ‘Filter Query’ field and use OData syntax to specify your filter criteria. Filtering in HTTP requests The last filtering option for this article is via HTTP requests. In the "Filter Query" section of Get Items, I'm querying for any records with a "Targeted End Date" greater than or equal to today. In this article I will show you how to filter on the {VersionNumber} in this action in a Power Automate flow. The key settings that impact our Get Items is the query parameters. I think I really have to use the odata filter because the list has about 2500 records, if I don't do the filter here I may have problems performing, the power automate itself gives a warning message if option is blank. May 13, 2024 · OData is a API standard not just for Power Automate, so its easy to find documentation about it. This field defines how many items it should return. In this tutorial, I will explain how to work with the Power Automate Get items flow action and its parameters and discuss how to get all SharePoint list items in Power Automate. Name is '37_Day_Review_Due_Date'. Instead of processing all the items in your flow, you can take only the relevant ones. 1. This tutorial covers filtering techniques, best practices, and real-world scenarios to understand filter array. Unfortunately, you can't use complex object columns like People/Group columns in an OData query. Sep 13, 2020 · When your Filter Query in the the Power Automate actions Get items or Get files doesn’t return the data you expect, you might have one of the problems I see very often. In Power Automate, these boolean values can be represented as Yes – True and No – False. Lookup column creates a connection between an item in one list and another item in a second, lookup list. 176’, two new actions for work queue have been introduced: Add multiple work queue items Get work queue items by filter In this article, I will demonstrate how we can use those actions to add work queue items directly in Power Automate Desktop without using loops and improve efficiency in This demo explains how to add filter query on SharePoint choice column in power automate workflow. Every column in SharePoint has 2 names, internal name (in url format, assigned when the column is created, non-changeable) and display name (the column name you see, can be Jan 10, 2021 · To filter items in Power Automate it’s important to understand how the SharePoint lookup column works. We can also filter the list items by using filter conditions and parameters. If you want the last 10 items, you enter 10. Writing a Filter Query in Power Automate is often done in the "Get items" or "List rows" actions when working with SharePoint, Dataverse, or SQL. e. The invoice code pattern is always 10 characters and the pattern is: ##111AA111 ## - 2 digits or letters 111 - 3 Jul 31, 2023 · Learn how to use Power Automate Filter Query to check if a field is blank. By using filters, you can narrow down your data to only what you need, making it easier to manage and analyze. Mar 3, 2025 · Understanding oData Filter Queries in Power Automate oData (Open Data Protocol) is a standard query language that enables filtering and querying data efficiently from multiple data sources, including SharePoint, Dataverse, and SQL Server. May 28, 2023 · Learn what Power Automate filter query is, how to use it in Get Items actions, and how to write OData filter queries to filter data in your workflows. May 1, 2024 · Note: In the Power Automate Filter query, the expression contains () function is invalid. Working with SharePoint’s Yes/No columns in Power Automate can be a bit tricky, especially when it comes to using the Get Items action with a filter query. The action itself gives you all the tools you need – you can filter the items, order them, and limit how many items it should return. May 17, 2024 · The SharePoint Filter Query is a powerful feature that allows users to refine and manipulate data within their Power Automate workflows efficiently. You need the start date, the end date, and filter only items in between. Title contains '@{variables('VarPONumber')}' I probably wouldn't even have the variable, and instead just use the ID directly from your Trigger. Visit this site to see more OData Filter query functions. I would like to capture the value in a Column named 'DateEntry' in the first record of the Get items output. It is my cheat sheet for formulating a Power Automate Get items filter query with OData. I am trying to use get-items to filter using this query DiaryMeetingDate eq '2023-09-28' and Learn to filter SharePoint data in Power Automate cloud flows and Copilot studio using oData filter. Along with this, step-by-step, I also explained how to fetch SharePoint list items by using the Power Automate odata date filter for the next 30 days. Filter by a SharePoint people field in Get items action in Power Automate 3 And finally I’m getting the query completed by using the user returned in the first Get Items action. If you want just a single item, you enter 1 in that field. If you want to have specific items from that list, you can use the Filter Query option to filter on certain fields. 49. ISO 8601 for Dates: Use the format YYYY-MM-DD for date fields in queries. Example: ProductDeliveredDate le ‘@ {utcNow ()}’ and ProductAvailablity eq ‘Available’ and (TotalQuantity ge ‘900’ or ProductPrice le ‘6000’). Feb 23, 2023 · The SharePoint Get Items action in Power Automate is very useful. What am I doing wrong? Mar 8, 2023 · Re: Filter Query in Get Items not showing columns and not Recognising the variable You need to use an expression to get the value from your variable. In this kind of scenario, the Power Automate Get items filter query will be useful to filter Sep 19, 2021 · Summary When you need to get the last item from a SharePoint list in Power Automate, the easiest way is to do it all in the ‘Get items’. Dec 10, 2021 · I'm doing a get items on a projects list and I just want to return those rows that have a date in a date-time column (2 rows in this case) - Please can someone advise the correct ODATA filter syntax in the SPO get items action? Mar 16, 2022 · The Get Items action in Power Automate can be used for retrieving items from a specific list. Mar 9, 2025 · Using multiple filters Similarly to OData query, also here you can use multiple filters. The get items filter query contains is not supported for fetching data from the SharePoint list containing a value using Power Automate. " May 30, 2024 · When working with Power Automate and SharePoint lists we usually are in need of extracting specific rows of data from lists, to do so, we need to use the “Query filter” field available in the SharePoint “Get Items” action. See examples of filtering by multiple columns, status, date, and more. In this Power Automate video tutorial, I have explained power automate sharepoint get items filter query examples. The 'Filter Query' feature comes handy and can save me overcomplicating the PowerAutomate flow. How do I use the filter query so that it appropriately pulls the corresponding employee's supervisor email from the SharePoint list of employees, when a new item/request is submitted in separate SharePoint list? The employee Nov 30, 2023 · In this Power Automate tutorial, I will guide you on how Power Automate ‘Get items’ flow action order by works. Includes ready-to-use expressions for common scenarios like week-based filtering and date range queries. The syntax depends on the connector, but most commonly, it's OData query format. Nov 9, 2020 · Hi @Paulie78 Now, after your explain I understand substringof. Not using column internal name in the query. Feb 6, 2024 · When you are using the Get items from SharePoint, you can use ODATA to filter your query. Step-by-step guide to filter SharePoint list data efficiently in your flows. Instead of processing all the items, you can get only the relevant ones. - When an item is created or modified - Get Items (Filter: SyncedID eq Body/IDx) - Condition to create the item in the second list if true or update the item in the second list if false Works great. @RobElliott and ApprovalID eq <integervariable> and Cancelled eq true but neither seems to work since the query gets the item with the correct integer Mar 11, 2025 · Use Case In Power Automate Desktop version ‘2. Aug 18, 2023 · Update: There may be a way to create an item () from the User_Display_Name within the Trigger, then use that for the Get Item Filter Query, as the Managers will be the one's pulling the information. In SharePoint, for Mar 9, 2025 · Using multiple filters Similarly to OData query, also here you can use multiple filters. It is a date column. Nov 22, 2023 · Power Automate Get Items Filter Query Equals null I will show you how to use the get items filter query equals null in Power Automate. Follow this step-by-step guide to simplify data filtering and automate your workflows. Jun 29, 2022 · The Get items and Get files SharePoint actions for flows in Power Automate let you get items from a list and a library, respectively. I’ve noticed there isn’t much comprehensive information available about OData queries, so I decided to compile this practical guide. This seems to be a strange issue, but there is a quick fix for it. Here, I have show 7 different filter query Mar 1, 2025 · I have a Power Automate flow that I am trying to filter a SharePoint List on the Get-Items action using an ODate query. Oct 17, 2023 · Master Power Automate: Optimize SharePoint workflows with smart filter queries! Learn the tricks for item retrieval. And if you want all the items, you might keep Aug 9, 2024 · Debugging and Best Practices Test Queries: Test your filter queries using small datasets to verify accuracy. Apr 30, 2024 · Learn how to use Power Automate Get Items Filter Query with 8 real examples. Aug 7, 2020 · The trigger gives me the email address of the user selected in the Person1 field. But there’s also another way to get this name – from the actions output JSON. Aug 5, 2022 · Hi Folks - I'm attempting to add an additional filter to a flow that runs fine filtering items from a SharePoint list with just one filter (to check for expiration date) - but I'd like to also add in another to ensure that another field (Expiring Action - a choice field in the same list) is NOT EQUAL to "Let it expire". Here, I have used the “Get My Profile V2” and “Get Items” actions. Inspiration This question from angelsansev: I’m trying get files with the {VersionNumber} greater than 5 for example. First, I capture the current items Choice selection in a variable: Then I try to use that variable as a filter: But unfortunately, I get errors like this: The expression "Enterprise SharePoint (it/sp) eq Enterprise SharePoint (it/sp)" is not valid. The Filter Query can be used for choosing which items to retrieve, but both the OData protocol and SharePoint Online lists have peculiarities that must be carefully considered. Nov 19, 2020 · In the Advanced options, you can now add the ‘Equals’ function in the ‘Filter Query’ section so that you can find the specific data in the SharePoint List, with the same reference number from the user input. Jul 11, 2023 · Learn how to use Power Automate Filter Query operators with examples. Dec 11, 2023 · In this blog post, we will learn how to use OData filter query Power Automate with SharePoint. Step-by-step guide to apply logical, comparison, and string operators to filter data. Mar 1, 2024 · I am new to Power Automate, but based on another community post, I successfully created a flow to automatically copy items created or modified in one Sharepoint List to another in real time. Also, I have explained how to filter SharePoint list Oct 7, 2024 · In this “Power Automate Filter Query With Person Column” article, we will learn what the best way is to filter Person Column Email ID from SharePoint Online List while querying the list items using the Power Automate Get Items action. Jan 24, 2020 · Hi everyone, Hope you are having a good day! I am creating a flow that will get items from a sharepoint list with this filter on the query: I've tried both, ApprovalID eq <integervariable> and Cancelled eq 'true' @yashag2255 hope you can help. Nov 24, 2023 · To get items from a SharePoint list based on multiple filter conditions, use the Power Automate ‘Get items’ filter query option inside a flow. Summary When you filter items with date in a specific month in Power Automate, you must work with a range. One of the configuration options is the usage of the Filter Query field. If Feb 12, 2025 · When setting up filter queries in Power Automate’s “Get Items” action, you need to specify them using OData filter query syntax. Sep 12, 2021 · The Filter Query in ‘Get items’ action is one of the most powerful tools when working with SharePoint in Power Automate. It should be pulling back 54 records, but I'm only seeing 20 records. The internal name o Dec 24, 2022 · So, in the Filter Query, I've tried to implement the if statement to handle the logic but iot keeps failing and after many different configurations, can't find what is wqrong with my syntax. Our guide shows you how to use the Power Automate OData filter query to handle data from SharePoint, Dataverse, and more. Switch to the advanced mode and use the Power Automate expressions language to combine all the filters together. Jun 27, 2025 · I'm trying to use a Get Items step in my workflow and I want to pull the supervisor email from an employee SharePoint list to use in an approval step in my workflow. May 12, 2021 · Power Automate action ‘Get items’ will always return the SharePoint items in an order, by default ascending by ID – the oldest items first. Feb 16, 2024 · Learn how to use Power Automate Get Items Filter Query with date fields. Jul 15, 2022 · Power Platform Community / Forums / Power Automate - Building Flows / Get Items Filter Query Jun 7, 2024 · Hello Community! I'm working with Power Automate, and I need to create a "Get Items" action that filters on a choice field. ‘Get items’ or ‘Get files’, there’s also a field ‘Top Count’ under the ‘advanced options’. Dec 30, 2022 · In this Power Automate troubleshooting blog, we will learn how to resolve the problem of Power Automate Get Items Filters not returning values; this problem also occurs with the Get files (properties only) query. This way you can use SharePoint Get Items action of power Oct 24, 2022 · In this Power Automate video, we will look at how to simplify writing ODATA filter queries (SharePoint REST requests) for SharePoint Get Items or Get Files action in flows. Already, I have written an article on how to work with the “Get Items” action Feb 27, 2024 · Quick Summary: Mastering the filter query feature in SharePoint Get Items action within Power Automate streamlines data retrieval processes. This article will provide you with the necessary knowledge to efficiently use the Get Items filter query with SharePoint’s Yes / No column. Nov 2, 2023 · Learn how to get items from sharepoint list in Power Automate using power automate get items flow action and also checked power automate get items filter query examples. Now i can query the User information List using the user’s email address. We focus on the Get Items action but oData in applicable to many different actions and products. Feb 12, 2025 · Master date filtering in Power Automate for SharePoint lists with practical examples. Oct 5, 2022 · The Get items - Filter Query is including records from the previous month. Oct 28, 2019 · When you use Get Items in Power Automate and you want to use the filter property, there's a couple of things to note. 1 day ago · Unlock faster, more reliable flows. In SharePoint list there is a field called Meeting Date (internal name: DiaryMeetingDate) and I have a 2 records in there with date set to 28/09/2023 and 25/10/2023. Feb 20, 2025 · Learn Power Automate Filter Array with 17 practical examples. Oct 12, 2023 · I hope this tutorial helped you to get SharePoint items from the last 30 days by applying an OData filter query condition in a Power Automate flow. Feb 11, 2021 · didn't work on the 6/7 yet but I have done similar so it should work ) but still I'm stuck with filtering the item First attempt : get item with filter Query >> Calculated or choice column (even using the"value" after my column name Columnname/value) don't seem to work. This article describes how to work with these actions. Here we show how you can filter on a value that "contains" another value. If you’re new to SharePoint filter queries, it may take some time to learn but at you will get the data what you need. Update 2/14/2024: Recently, I’ve been relying more on GPT to generate query expressions rather than writing them manually May 23, 2018 · Power Automate was promised to be a true SharePoint workflow replacement and make execs made comments about having Sharepoint as a first class integration with Power Automate It's highly disappointing that Power Automate cannot even handle a multiple choice column properly in the filter query in the Sharepoint action. g. This feature is available in actions such as “List rows present in a table” (Excel connector), “Get items” (SharePoint connector), “Get rows” (SQL Server), “List rows” (Dataverse), and many others. Feb 19, 2023 · Unfortunately, if the second parameter of substringof in the filter query is the column name, the record that contains the first parameter in the column is found. Instead, we can use the substringof () function to retrieve the list item that contains a particular substring. Oct 29, 2020 · Power Platform Community / Forums / Power Automate - Building Flows / Get Items Filter Query Jan 12, 2024 · I am working on power automate flow, which have this Get Items action from SharePoint:- so how i can check if the get items return at least one item? now based on my test if the GetItems return values >> the output will be as follow:- while if it is empty the output will be as follow:-. Oct 3, 2021 · Such ‘Get items’ will return only items with the relevant date in the current month. just filter on status, and then just filter on the Created field if there is an issue with status you need to verify the internal field name via list settings. Here, I have show 7 different filter query Dec 30, 2022 · In this Power Automate troubleshooting blog, we will learn how to resolve the problem of Power Automate Get Items Filters not returning values; this problem also occurs with the Get files (properties only) query. Nov 25, 2024 · The Power Automate Send An HTTP Request To SharePoint action can return more than the limit of 5000 list items by using pagination. Nov 16, 2022 · Re: Using Filter Query for dates 1 week old and older I suspect you aren't entering the formatDateTime () and AddDays () functions using the Expressions tab of the dynamic content box. Jun 21, 2024 · When reading data from structured datasets, Power Automate allows the user to filter the results using an ODATA filter query. Here are some examples of how to filter and format date fields Created today When a new item is created in SharePoint the internal name for the creation date is Created It holds the date and time If we want to get all the items that have been created today, we need to find all the items that have been Dec 11, 2022 · Flow: Power Automate flow get items filter query by content type and choice column Below is the complete flow that will get all files from the SharePoint Online document library based on the content type and metadata filter. nmefpvjn ifvwgb 23mbmlk5 5ql 8c bqynls i8fu 0pv pt droapu